Governance

Faculty Handbook

GOVERNANCE

210 PRINCIPLES OF SHARED GOVERNANCE

220 BOARD OF TRUSTEES

220.1 CURRENT BOARD OF TRUSTEES

225 ALL-COLLEGE GOVERNANCE

225.1 CABINET

225.2 CHAIRPERSONS' COUNCIL

225.3 COLUMBIA COLLEGE FACULTY ORGANIZATION (CCFO)

225.4 COLUMBIA COLLEGE COUNCIL (CCC)

230 STANDING COMMITTEES OF THE COLLEGE COUNCIL

230.1 ACADEMIC AFFAIRS

230.2 SUBCOMMITTEES OF ACADEMIC AFFAIRS

230.3 STRATEGIC PLANNING

230.4 BUDGET AND PRIORITIES

230.5 STUDENT AFFAIRS

230.7 OTHER PERMANENT COMMITTEES OF THE COLLEGE COUNCIL

231 OTHER PERMANENT COMMITTEES OF THE COLLEGE

231.1 Faculty Liaison Committee to the Board of Trustees

235 AD HOC COMMITTEES

240 HIRING PROCEDURES AND POLICIES

240.1 PRESIDENTIAL HIRING PROCEDURES

240.2 PROVOST HIRING PROCEDURES

240.3 DEANS' HIRING PROCEDURES

240.4 CHAIRPERSONS' HIRING PROCEDURES

240.4(a) FOR EXISTING DEPARTMENTS

240.4(b) FOR NEW DEPARTMENTS

240.5 FULL-TIME FACULTY HIRING PROCEDURES

240.6 FULL-TIME FACULTY: JOINT APPOINTMENT HIRING PROCEDURES

240.7 ARTIST-IN-RESIDENCE HIRING PROCEDURES

240.8 LECTURER HIRING PROCEDURES

240.9 TEMPORARY FULL-TIME APPOINTMENTS

240.10 PART-TIME FACULTY HIRING PROCEDURES

210 PRINCIPLES OF SHARED GOVERNANCE

Columbia College is committed to the principle that shared governance is essential to realizing fully the spirit and specific goals of its mission statement. The governance structure outlined in this document includes participation by the school's main constituencies -- Board of Trustees, full-time and part-time faculty, chairpersons, administration, staff, and students -- and is directed toward promotion the following objectives:

1. academic freedom and responsibility;

2. quality and appropriateness of academic programs offered by the College;

3. orderly and wide distribution of information;

4. broad participation in forming and implementing College-wide policies and procedures;

5. clear designation of purviews and responsibilities;

6. coordination and integration of academic and administrative units;

7. effective decision-making processes;

8. fair resolution of conflicts;

9. sound use of financial and other resources;

10. constructive long-range planning; and

11. full utilization of the wisdom and vision found among individuals throughout the College.

The present governance structure represents a revision emerging from extensive discussion and debate throughout the College, led by and ad hoc Governance Committee appointed in December 1993. Approved by the Institutional Policy Council in Spring 1995, this revised structure was implemented with the formation of the new Columbia College Council in February 1996.

220 BOARD OF TRUSTEES

Ultimate legal authority is vested in the Board of Trustees. Fundamental issues of College policy and management of the College's budget and finances are subjects of the Board's purview. The Board scrupulously limits its attention to matters of institutional policy and security, corporate oversight, and provision of resources to perform the College's mission, as well as issues which relate to Board membership and officers.

The Board functions through a committee structure. The full Board meets four times a year, and the Executive Committee six times a year and on call. Other Board committees commonly meet four times a year or as required, and additional special meetings are called as needed.

The Executive Committee is a primary instrument of the Board, introducing subjects for discussion and recommending action. Its membership includes the Chair, Board officers, the chairs of all standing committees and the President. Meetings of the Executive Committee usually include other College officers as well, The President is a member ex officio of all Board committees, and individual College officers are assigned to other committees as appropriate to their administrative function.

220.1 CURRENT BOARD OF TRUSTEES

Members of the current Board of Trustees are:

Officers

Alton B. Harris, Chairman of the Board

Sydney Smith Gordon, Vice Chair

William L. Hood, Treasurer

Lerone Bennet Jr., Secretary

John B. Duff, President of the College

Board of Trustees as of 11/98

225 ALL-COLLEGE GOVERNANCE

225.1 CABINET

This advisory body consists of upper-level academic and staff administrators who meet weekly with the President to share information and discuss important College issues.

225.2 CHAIRPERSONS' COUNCIL

The Chairpersons' Council consists of all those bearing the title of Chair of an academic department of the College. Acting chairs are considered regular members of the Chairpersons' Council during their tenure.

The Chairpersons' Council meets regularly, at the call of the Chair of the Chairpersons' Council, who is elected by a majority vote of departmental chairs present at the first meeting of the year.

The Chairpersons' Council meets for the purpose of discussing institutional policies and other matters of concern to the group and the College as a whole.

The Chairpersons' Council elects representatives to the Columbia College Council and to all College-wide committees whose composition calls for elected Chair representation.

The Chairpersons' Council, by majority vote, makes formal recommendations to the President, to other administrators of the College, and to College committees on issues affecting the policies, operation, and collegiality of the College. It also serves in a consultative capacity to the administration when invited. The Chair serves in a consultative capacity on the Cabinet.

Representatives elected by the Chairpersons' Council participate in the selection of a new President for the College, of a new Provost, new deans, and new department chairs, following guidelines established for such representation elsewhere in this document. (see Section 240: Hiring Procedures and Policies)

225.3 COLUMBIA COLLEGE FACULTY ORGANIZATION (CCFO)

The Columbia College Faculty Organization (CCFO) was founded in 1982-83 to provide a forum for discussion of issues of faculty concern, to provide elected faculty representation on College- wide committees, and consult with the College administration. The President, Vice President, Secretary, and Treasurer of CCFO form the Executive Committee.

CCFO holds annual elections, and bi-annual and special meetings on topics of concern for its members. Membership includes all full-time faculty and Artists-in-Residence. Members may offer issues for consideration or discussion by phoning or writing to a CCFO officer.

225.4 COLUMBIA COLLEGE COUNCIL (CCC)

The Columbia College Council is the principal advisory group drawn from the College community that recommends to the President on a broad range of policy issues concerning College matters with the expectation of a timely response. The membership of the Council is composed as follows: Faculty: One (1) faculty member from each department, totaling sixteen (16) members; four (4) faculty members elected at large; the elected President of the CCFO during his/her term of office; one (1) faculty (full or part-time) elected from graduate only departments; one (1) faculty (full or part-time) elected from course offering, non-departmental programs within the College; two (2) part-time faculty; six (6) administrators comprised of the Provost, the Academic Dean, the Dean of the Graduate School, The Vice President/Finance, the Dean of Students, and the Director of the Library; six (6) Chairs plus the Chair of the Chairpersons' Council; students, including two (2) undergraduate students and one (1) graduate student; three (3) members selected from full-time employees of the College, appointed by the President; and two (2) staff elected by the Staff. The total number of members of the Council at no time includes more than 46 members.

All full-time faculty members are elected for three-year terms and may be re-elected to a second term. Chairs are elected for three-year terms with the same proviso except for the Chair of the Chairpersons' Council whose term is one year unless re- elected for a second term. All members may serve additional terms after a hiatus of one year following six years on the Council. Departmental faculty representatives are supposed to report decisions of the Council regularly to their department.

Any member of the College community may submit agenda items in writing to the Executive Committee of the Council for its consideration.

The Council meets monthly form October until June except for February.

230 STANDING COMMITTEES OF THE COLLEGE COUNCIL

Standing committees are constituted to perform a continuing function and remain in existence permanently for the life of the College Council. Standing committees may be added, modified, or eliminated, as deemed necessary. All College-wide committees will report to the College council as specified in the bylaws on either a periodic or regular basis and submit all policy recommendations for approval.

230.1 ACADEMIC AFFAIRS

The Academic Affairs Committee oversees all undergraduate, College-wide academic policies and their effect on academic standards, regulations, and quality. It reviews academic goals, degree programs and requirements, and considers new academic programs. It reviews and recommends all-College and General Education requirements. The Provost/Executive Vice President is the Designated Administrative Officer of the Committee.

This committee consists of nine (9) members. Six shall be faculty including four (4) members elected by the CCFO and two (2) appointed. In addition, there shall be two (2) Chairs elected by the Chairpersons' Council, and the Academic Dean. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Provost/Executive Vice President is the Designated Administrative Officer of this committee and serves ex officio without vote.

230.2 SUBCOMMITTEES OF ACADEMIC AFFAIRS

The Academic affairs subcommittees' authority is limited to matters described in the appropriate bylaws governing their duties and to such other matters as may be requested by the Academic Affairs Committee. They have the power to pursue those duties as described. In every instance when a policy recommendation is enunciated or changed, that subcommittee shall report such action to the Academic Affairs Committee, and it must be approved by said committee before referral to the College Council. The subcommittees include:

Curriculum: This subcommittee reviews and recommends the approval of courses and curricula for proposed new majors and minors. It monitors possible duplication of course content and variance in credit assignments. It collects updated course syllabi. The Academic Dean is the Designated Administrative Officer of this subcommittee.

This nineteen (19) member committee will have one (1) representative from every department offering undergraduate courses, including a representative from Freshman Seminar. Departmental representatives shall be elected by departmental faculty and may include Chairs as elected representatives. Additional members shall include one (1) member from the Science Institute. Members will include three (3) Chairs elected by the Chairpersons' Council. A part-time faculty member shall be appointed by the Academic Dean. The Academic Dean is the Designated Administrative Officer of this committee and serves ex officio without vote.

Evaluation: This committee is concerned with policies and procedures for evaluation of both full and part-time faculty and chairpersons and with all issues relating to faculty and Chair excellence and standards of assessment. The Academic Dean is the Designated Administrative Officer of this committee.

This seven (7) member committee shall consist of five (5) faculty members, three (3) elected by the CCFO and one (1) appointed by the Academic Dean and one (1) elected by the Graduate Policy Council. Additional members shall consist of two (2) Chairs elected by the Chairpersons' Council. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Academic Dean is the Designated Administrative Officer of this committee and serves ex officio without vote.

There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment.

Faculty Development and Sabbatical: The purpose of this subcommittee is to initiate and encourage faculty development and to review faculty development award applications and recommend to the Academic Dean funding of projects that best meet program guidelines (See Section 340 and 345). This subcommittee will also review sabbatical applications each semester, meet with the applicants to discuss the proposed project and purpose, and recommend to the Academic Dean support for those applications that are consistent wit the Sabbatical leave policy. . The Academic Dean is the Designated Administrative Officer of this subcommittee.

Teaching and Learning: The purpose of this committee is to recommend to the Academic Dean and the College Council programs to improve teaching and learning. This subcommittee also conducts the "Teacher of the Year" search process, supervises the nominating procedure, and recommends to the Academic Dean the person or persons chosen for the award as "Teacher of the Year." The Academic Dean is the Designated Administrative Officer of this subcommittee.

This nine (9) member committee shall consist of five (5) faculty members, one (1) of whom shall be part-time. Three (3) faculty shall be elected by the CCFO and one (1) appointed by the Academic Dean. In addition, the committee shall consist of one (1) Chair elected by the Chairpersons' Council, the Director of the Library, and two (2) Associate Deans appointed by the Academic Dean. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Academic Dean is the Designated Administrative Officer of this committee and serves ex officio without vote.

230.3 STRATEGIC PLANNING

This committee participates in the formulation of the strategic planning activities of the College, including assessment of whether proposed new initiatives and capital acquisitions, among others, are consistent with the College's long-range missions and goals. The Committee will recommend planning issues to the Council for consideration, including College wide goals, objectives, and priorities. It may suggest appropriate administrative paths for developing responses to such planning priorities and suggest criteria for measuring progress toward planning goals and objectives.

The Committee regularly reviews such initiatives and reports to the Council on progress in these goals and objectives. It will advise the Council, insofar as possible, on budgetary implications of planning priorities in cooperation with the Committee on budget and priorities.

The Committee will periodically update the College's strategic plan and address other planning measures related to long-range planning as these subjects arise.

This nine (9) member committee shall consist of five (5) faculty members, three (3) elected by the CCFO and two (2) appointed by the designated administrative officer; two (2) Chairs, elected by the Chairpersons' Council; one (1) staff member from among the two staff elected to the Council and one (1) appointed by the designated administrative officer. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Associate Provost for Planning is the Designated Administrative Officer of this committee and serves ex officio without vote.

230.4 BUDGET AND PRIORITIES

This committee participates in the development of goals, objectives, and strategies used in the annual budget recommendations developed by the administration before submission to the Board of Trustees. It also offers counsel in establishing priorities and strategies that are congruent with the mission and strategic plans of the College. The Vice President of Finance is the Designated Administrative Officer of this committee.

This eight (8) member committee shall consist of five (5) faculty members, three (3) elected by the CCFO and two (2) appointed by the designated administrative officer; one (1) staff member also appointed by the designated administrative officer; one (1) Chair elected by the Chairpersons' Council; and the Provost/Executive Vice President. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Vice President of Finance is the Designated Administrative Officer of this committee and serves ex officio without vote.

230.5 STUDENT AFFAIRS

This committee participates in the formulation of all policies and procedures concerning students and student life, including residence hall regulations, but excluding academic matters. The Dean of Students is the Designated Administrative Officer of this committee.

This eleven (11) member committee shall consist of six (6) faculty members elected by the CCFO; one (1) Chair elected by the Chairpersons' Council; two (2) student members of the Council; and two (2) administrators selected by the Dean of Students from among the Director of Resident Life, and Latino Cultural Affairs. There shall be a minimum of one (1) member from Communication/Arts departments and one (1) from General Education departments included in this compliment. The Dean of Students is the Designated Administrative Officer of this committee and serves ex officio without vote.

230.7 OTHER PERMANENT COMMITTEES OF THE COLLEGE COUNCIL

Graduate Policy Council

The Graduate Policy Council establishes and supervises standards for the operation of graduate curriculum, makes all policy regarding graduate programs, recommends new graduate programs, and makes all policy recommendations to the President, with College Council approval, regarding graduate matters.

1. The Graduate Policy Council shall consist of the Dean of the Graduate School, Directors/Chairs of graduate programs, and one graduate faculty member from each program or department.

2. Graduate faculty members shall be elected by the graduate faculty of the respective departments of programs.

3. In those graduate programs which do not have full-time graduate faculty members, a part-time graduate faculty member may be elected.

4. The Chair of the Graduate Policy Council shall be elected by the members of that committee.

5. The Graduate Policy Council will make available records of its proceedings on a regular basis to the College Council.

6. Policy recommendations of the Graduate Policy Council will be referred to the College Council and shall be acted upon as follows:

1. When a recommendation of the Graduate Policy Council comes to the College Council it may be approved by a majority vote.

2. If rejected by the College Council, it will be returned to the Graduate Policy Council for reconsideration with College Council recommendations, if any.

3. The Graduate Policy Council and all Committees have the right to resubmit policy recommendations for reconsideration.

231 OTHER PERMANENT COMMITTEES OF THE COLLEGE

231.1 Faculty Liaison Committee to the Board of Trustees

This committee is composed of three (3) faculty members, including the President of the CCFO; three (3) Chairs elected by the Chairpersons' Council; four (4) members of the Board of Trustees appointed by the Chairman of the Board, the Academic Dean, the Provost/Executive Vice President, and the Dean of the Graduate School.

The purpose of this committee is to increase communication and good will between members of the Board of Trustees and the faculty on matters of mutual concern. It is expected that the Liaison Committee will meet as the Board and the Liaison Committee may determine. These meetings will provide a needed opportunity for faculty and board members to discuss the life of the College and report back, each to their one constituency, the perceptions and thought of the other. Since the aim of the Liaison committee is solely the exchange of information, this group will not be asked to formulate binding policy, but will be free to make recommendations that may be acted upon by the Board of Trustees.

235 AD HOC COMMITTEES

In addition to ad hoc committees formed by the Columbia College Council according to its bylaws, administrations may, from time to time, appoint ad hoc committees of the College. Upon completion of their change, such committees will be disbanded.

240 HIRING PROCEDURES AND POLICIES

240.1 PRESIDENTIAL HIRING PROCEDURES

In the event of a vacancy in the Office of the President, the duties and powers of the Office of the President will temporarily be vested in the Provost/Executive Vice President or the Senior Officer of the College.

In the event of a vacancy (or pending vacancy) in the Office of the President, the Chair of the Board of Trustees shall promptly convene an Advisory Panel to evaluate and recommend to the Board appropriate candidates to fill the vacancy. The Panel shall be composed of the following:

1. Chair of the Board, who shall serve as the Chair of the Advisory Panel;

2. Two (2) members of the Board of Trustees appointed by the Chair of the Board;

3. Three (3) senior administrative officers of the College (which may not include the departing President) appointed by the Chair of the Board;

4. Two (2) department chairs elected by the department chairs;

5. Three (3) full-time faculty members elected by the CCFO (without the participation of chairs)

6. One (1) part-time faculty member selected in accordance with the procedures specified in the agreement then in effect between the College and the Part-Time Faculty Association at Columbia College (which person shall be a non-voting member of the committee).

In the event any member of the Advisory Panel should become a candidate for the position, that person will automatically recuse him/herself from the committee. The recused member shall be replaced by a member of the same category, according to procedures outlined above.

On all matters other than the recommendation of candidates to the Board, the Advisory Panel shall act by majority vote of those in attendance at any meeting. In recommending candidates to the Board, the Advisory Panel shall recommend at least two (2) and not more than four (4) candidates provided that no recommendation shall be made to the Board that is not supported by at lease eight (8) members of the Advisory Panel. The full Board of Trustees shall appoint a new President (or authorize the renewal of an employment contract with the incumbent President) by a vote of no less than two-thirds (2/3rds) of those present at a properly convened meeting.

240.2 PROVOST HIRING PROCEDURES

In the event of a vacancy in the Office of the Provost, a search committee of nine (9) persons shall be convened by the President, constituted as follows:

1. The Academic Dean;

2. The Dean of the Graduate School;

3. Three (3) chairpersons, elected by the Chairpersons' Council;

4. Four (4) tenured faculty members nominated and elected by the CCFO, at least one (1) of whom must be from a Communication/Arts department and at least one (1) of whom must be from a General Studies department.

5. One (1) part-time faculty member selected in accordance with the procedures specified in the agreement then in effect between the College and the Part-Time Faculty Association at Columbia College (which person shall be a non-voting member of the committee).

The Committee shall use the following procedures:

1. The Search Committee shall receive its charge from the President.

2. The Committee meets and collectively writes its perceptions of the qualifications and desired experience for the position. These are then forwarded to the President to review.

3. After the qualifications and desired experience have been accepted (as written or modified) by the President, the Committee Chair instructs the Director of Human Resources to write an official position description and to advertise the position in the appropriate media.

4. Curriculum vitae and resumes will be received by the Office of Human Resources and forwarded to the Search Committee.

5. The Search Committee then reviews these materials and ranks the candidates in order of preference.

6. On the basis of the rankings, the Committee selects candidates to be interviewed along with alternatives in the event that any of the original candidates decline to be interviewed or are otherwise not available.

7. Following preliminary interviews, the Committee will identify in rank order, preferable no fewer than three (3) final candidates for the position. The Search Committee may, if it elects, identify which of the candidates they recommend for the position. The Search Committee will then forward materials to the President. The President will interview each of the final candidates for the position. The President will select a candidate for the position, or instruct the Committee to reinitiate the search process.

8. A search for Provost shall proceed in compliance with the institutional statement of equal opportunity and shall be consistent with policies as described in 120 EQUAL OPPORTUNITY.

9. In the event any member of the Search Committee should become a candidate for the position, that person will automatically recuse him/herself from the committee. The recused member shall be replaced by a member of the same category, according to procedures outlined above.

240.3 DEANS' HIRING PROCEDURES

There will be a search committee convened by the Provost/Executive Vice President of seven (7) constituted as follows:

1. Three (3) faculty members nominated and elected by the CCFO, at least one (1) must be from a Communication/Arts department and at least one (1) must be from a General Studies department.

2. Two (2) chairpersons, elected by the Chairpersons' Council. One Chair from the Communication/Arts department and one Chair from the General Education department;

3. Two (2) Administrators appointed by the President;

4. One (1) part-time faculty member selected in accordance with the procedures specified in the agreement then in effect between the College and the Part-Time Faculty Association at Columbia College (which person shall be a non-voting member of the committee).

The Committee shall use the following procedures:

1. The Search Committee shall receive its charge from the Provost/Executive Vice President.

2. The Committee meets and collectively writes its perceptions of the qualifications and desired experience for the position. These are then forwarded to the Provost/Executive Vice President as recommendations.

3. After these recommendations have been accepted (as written or modified) by the Provost/Executive Vice President and the President, the Provost/Executive Vice President instructs the Director of Human Resources to write an official position description and to advertise the position in the appropriate media.

4. Curriculum vitae and resumes will be received by the Office of Human Resources and forwarded to the Search Committee.

5. The Search Committee then reviews these materials and ranks the candidates in order of preference.

7. Faculty, staff and students will be given opportunities to interact with final candidates through forums and informal meetings.

8. Following preliminary interviews, the Committee will identify in rank order, preferable no fewer than three (3) final candidates for the position. The Search Committee will then forward materials to the Provost/Executive Vice President. The Provost/Executive Vice President will interview each of the final candidates for the position. The Provost/Executive Vice President will then forward the recommendations of the Search Committee along with his/her recommendations to the President. The President will select from among the recommended candidates, or may choose to instruct the Committee to reinitiate the search process.

9. A Dean's search shall proceed in compliance with the institutional statement of equal opportunity and shall be consistent with policies as described in 120 EQUAL OPPORTUNITY.

10. In the event any member of the Search Committee should become a candidate for the position, that person will automatically recuse him/herself from the committee. The recused member shall be replaced by a member of the same category, according to procedures outlined above.

240.4 CHAIRPERSONS' HIRING PROCEDURES

240.4(a) FOR EXISTING DEPARTMENTS

The President or the President's designee will convene each Search Committee and give the committee its charge.

The selection of personnel to staff Search Committees for replacement of chairs of existing departments will include:

1. The Provost/Executive Vice President

2. The Academic Dean, if the department has an undergraduate program;

3. The Dean of the Graduate School, if the department has a graduate program;

4. One (1) Chair of an existing department, selected by the Chairpersons' Council;

5. At least three (3) to a maximum of five (5) tenured faculty members of the department in which the vacancy exists, elected by the tenured, tenure-track, and/or Artists-in- Residence faculty of that department, excluding those who would themselves seek the position (see chart below). The Chair, if available, may vote on the membership of the Search Committee, but may not serve on the Search Committee. In the event of the minimum complement of tenured faculty is not available, the balance are to be selected from among tenure- track and/or Artists-in Residence in the department. In the event of the minimum complement of faculty is still not met, the balance are to be selected from tenured faculty from other departments by the initial committee.

1. One (1) additional full-time tenured faculty member should be included from outside of the department, selected by the initial membership of the committee, unless an outside faculty member is already a member of that group.

2. One (1) part-time faculty member selected in accordance with the procedures specified in the agreement then in effect between the College and the Part-Time Faculty Association at Columbia College (which person shall be a non-voting member of the committee).

The Committee shall use the following procedures:

1. Curriculum vitae and resumes will be received by the Office of Human Resources and forwarded to the Search Committee.

2. All full-time, Artists-in Residence, and part-time faculty in the department will have the opportunity to meet, to interview all final candidates, and to write an opinion and recommendation addressed to the full committee.

3. In turn, the committee will select and rank its candidates and submit them to the President who may select his/her choice for final approval. It is expected that the committee will submit not less than two (2), nor more than three (3) candidates for the President's consideration.

4. The search shall proceed in compliance with the institutional statement of equal opportunity and shall be consistent with policies as described in 120 EQUAL OPPORTUNITY.

240.4(b) FOR NEW DEPARTMENTS

New departments at Columbia College have come about as the result of administrative leadership and imagination. There is ample evidence that this system works well, integrates with the College mission, and is a tradition we would like to perpetuate.

Chairpersons of new departments shall be chosen by the President of the College in consultation with the Provost and the Academic Dean, Chairpersons, and faculty. Selection should be accomplished by a committee comprised of:

1. The Provost/Executive Vice President

2. The Academic Dean;

3. The Dean of the Graduate School, if the department will have a graduate program;

4. At least two (2) Chairs of existing departments, selected by the Chairpersons' Council;

5. At least three (3) faculty members selected by the President, excluding those who would themselves seek the position .

The Committee shall use the following procedures:

1. Curriculum vitae and resumes will be received by the Office of Human Resources and forwarded to the Search Committee.

2. If there are faculty, Artists-in Residence, or part-time faculty who will be associated with the new department, they will have the opportunity to meet, to interview all final candidates, and to write an opinion and recommendation addressed to the full committee.

3. The committee should select and rank its candidates and submit them to the President who may select his/her choice for final approval. It is expected that the committee will at least three (3) candidates for the President's consideration.

4. The search shall proceed in compliance with the institutional statement of equal opportunity and shall be consistent with policies as described in 120 EQUAL OPPORTUNITY.

240.5 FULL-TIME FACULTY HIRING PROCEDURES

There will be a Search Committee of not less than four (4) persons, constituted as follows:

1. For an existing department: Chairperson; not fewer than two (2) full-time faculty elected by the department's faculty; and one (1) or more full-time faculty members from the institution at large chosen by the Committee -- preferably from a department with an allied discipline.

2. For a new department: Chairperson; any existing full-time faculty assigned to the department; and three (3) full-time faculty members selected by the department Chair and his/her faculty (or department Chair alone, should there be no faculty yet), at least one of whom should be from an allied department.

3. The Committee will assess the department's existing strengths and weaknesses and develop a profile of the job to address areas to be strengthened. The job description should specify teaching load, departmental duties, and College-wide expectations.

4. The committee is responsible for the wording and adequate placement of the job advertisements in conjunction with and subject to the approval of the Human Resources Department. The search shall proceed in compliance with the institutional statement of equal opportunity and shall be consistent with policies as described in 120 EQUAL OPPORTUNITY.

5. The final choice will be made by the department chairperson with the advice of the committee, and the decision will be subject to the approval of the Provost/Executive Vice President and the Academic Dean. All faculty appointments are subject to the approval of the President.

240.6 FULL-TIME FACULTY: JOINT APPOINTMENT HIRING PROCEDURES

There will be a Search Committee of not less than six (6) persons, constituted as follows:

1. Chairpersons of the department; and

2. Three (3) full-time faculty members from the relevant departments, two (2) of whom will be from the department which has majority decision in conversion from tenure-track to tenured status, and one (1) additional faculty or Chairperson from an allied department.

3. Chairpersons of the relevant departments, the Academic Dean, and the Provost/Executive Vice President will determine which department will serve as "base" for the joint hire. A joint appointment will usually be obligated to his/her base department not less than 51% up to a maximum of 75%. The chairperson of the minority department will be required to recommend retention or termination of tenure-track faculty in writing on a yearly basis. Disputes between chairpersons about duties, responsibilities, and work load will be mediated by the Academic Dean.

240.7 ARTIST-IN-RESIDENCE HIRING PROCEDURES

An Artist-in Residence is hired by the Chair, of the Chair's designee, of the department (or in the case of a joint appointment by the chairs of the departments involved), subject to the approval of the Academic Dean and the Provost. All faculty appointments are subject to the approval of the President. The Chair (or chairs) may choose to consult with faculty or form a search committee to assist in selection of the Artist-in Residence. Artist-in Residence appointments are non- tenure-track appointments for one year and are renewable.

240.8 LECTURER HIRING PROCEDURES

A Lecturer is hired by the Chair, of the Chair's designee, of the department (or in the case of a joint appointment, by the chairs of the departments involved), subject to the approval of the Academic Dean and the Provost. All faculty appointments are subject to the approval of the President. The Chair (or chairs) may choose to consult with faculty or form a search committee to assist in selection of the Lecturer. Lecturer appointments are non-tenure-track appointments for one year and are renewable for no more than five years.

240.9 TEMPORARY FULL-TIME APPOINTMENTS

Due to unforeseen circumstances, full-time faculty vacancies may necessitate a temporary appointment. The Chair selects the candidate subject to the approval of the Academic Dean and the Provost. All faculty appointments are subject to the approval of the President. The Chair may choose to form a search committee to assist in selection of the candidate. Temporary full-time appointments are non-tenure-track appointments that are usually for one semester or one year. In no such case may such an appointment exceed 18 months.

240.10 PART-TIME FACULTY HIRING PROCEDURES

While each department is responsible for establishing its own hiring procedures for part-time faculty, it is expected that each search shall proceed in compliance with the institutional statement of equal opportunity and the agreement then in effect between the College and the Part-Time Faculty Association.

Part-time faculty are hired on a one-semester basis and normally teach from one to six credit hours, with no additional ceremonial or administrative responsibilities to the College.

Anyone who wishes to know more about individual departmental hiring procedures for part-time faculty should contact the chairperson of the appropriate department.